Utah Board Of Pharmacy
Minutes Of The AACP Board Of Directors Meeting, July 17-18, 2003, Minneapolis, MinnesotaApproved October 17, 2003
1. Roll Call
President Barbara Wells convened the Board of Directors at 8:30 a.m. on Thursday, July 17, 2003 at the Hyatt Regency in Minneapolis, Minnesota. The following Board members were present: Barbara G. Wells (President), Milap C. Nahata (Immediate Past President), Robert "Buzz" Kerr (President-elect), Robert S. Beardsley (Council of Deans), Diane E. Beck (Council of Faculties), Gayle A. Brazeau (Council of Faculties), Joseph O. Dean (Council of Deans), Lucinda L. Maine (AACP Executive Vice President), Mary M. "Peggy" Piascik (Council of Faculties), Marilyn K. Speedie (Council of Deans), and Timothy S. Tracy (Academic sections Coordinating Committee). Invited guests included Robert M. Bachman (American Foundation for Pharmaceutical Education), Barbara F. Brandt (ACPE), Rodney A. Carter (Academic Sections Coordinating Committee Chair-designate), Joseph T. DiPiro (editor, American Journal of Pharmaceutical Education), JoEaine R. Draugalis, (President-elect designate), Terry L. Schwinghammer (Council of Faculties Chair-elect designate), Peter H. Vlasscs (ACPE), Jeffrey W. Wadelin (ACPE), Victor A. Yanchick (Council of Deans Chair-elect designate), S. William Zito (ACPE) and Janice Zoeller (editor AACP News). AACP Staff included Jennifer A. Boykin, Arlene A. Flynn, Will G. Eang, Ronald G. Linder, Susan M. Meyer, Kenneth W. Miller, and Elisabeth J. Ross. President Wells welcomed the visitors and encouraged incoming Directors to participate actively in all items of discussion.
2. Additions to the Agenda
President Wells called for additions to the agenda and several items were identified. The status of discussions related to the recognition of Honorary Presidents was added to Emerging Issues and the on-going relationship with the Pharmacy Technician Educators Council was added to For Information.
3. Minutes of February, 2002 Meeting
On MOTION (Speedie/Tracy) the Board approved the minutes of its February 27-28, 2003 meeting.
4. Conflict of Interest
Executive Vice President Maine reviewed discussions over the past several meetings regarding modifications to the forms and procedures used for managing potential conflicts of interest and loyalty during Directors' terms of service on the Board. By CONSENSUS, the Board adopted new procedures for identifying, disclosing, and managing situations that pose potential conflicts of interest and/or loyalty for members of the Board of Directors. The revised forms will be made available electronically for 2003-04 Directors to complete and submit to the AACP office. The President and Executive Vice President will review the forms annually. As part of the preparation for each Board meeting these individuals will consider whether any agenda items present a potential conflict situation. This will be reviewed with the Director in advance to determine how best to manage the handling of the item during the meeting.
5. Meeting considerations
Jennifer Boykin presented the theme "Capitalizing on our Success" for the March 2004 AACP Interim Meeting in Washington, DC, and introduced "Peaks of Excellence" as the theme for the July 2004 AACP Annual Meeting and Seminars for Salt Eake City, Utah. Orlando was selected as the site for the 2007 AACP Annual Meeting and Seminars, noting the extremely competitive rates from hotels interested in hosting the 2007 meeting.
6. Resolution to Modify Bylaws for Institutional Membership
On MOTION (Dean/ Speedie), the Board approved criteria assigning Regular Institutional Membership status to fully accredited and candidate colleges and schools and Associate Institutional Membership status to schools that have received pre-candidate recognition by ACPE.
On MOTION (Speedie/Beck), the Board assigned all other academic programs, both U.S. and non-U.S. to the Affiliate Membership category.
By CONSENSUS, the Board forwarded proposed changes in AACP Bylaws related to Institutional and Individual Membership to the Bylaws and Policy Development Committee. The text of the proposed Bylaws language is provided as Appendix A to these minutes.
7. Requests for Institutional Membership
On MOTION (Kerr/Beck) the Board approved the following motion:
WHEREAS, the Bylaws of the American Association of Colleges of Pharmacy, Inc. provide for various levels of institutional membership for colleges and schools of pharmacy;
WHEREAS, Eoma Linda University School of Pharmacy has requested membership in AACP;
RESOLVED that the Loma Linda University School of Pharmacy be received into the appropriate level of membership in AACP.
On MOTION (Piascik/Tracy) the Board approved the following motion:
WHEREAS, the Bylaws of the American Association of Colleges of Pharmacy, Inc. provide for various levels of institutional membership for colleges and schools of pharmacy;
WHEREAS, University of California - San Diego School of Pharmacy has requested membership in AACP;
RESOLVED that the University of California - San Diego School of Pharmacy be received into the appropriate level of membership in AACP.
On MOTION (Beck/Tracy) the Board approved the following motion:
WHEREAS, the Bylaws of the American Association of Colleges of Pharmacy, Inc. provide for various levels of institutional membership for colleges and schools of pharmacy;
WHEREAS, Wingate University School of Pharmacy has requested membership in AACP;
RESOLVED that the Wingate University School of Pharmacy be received into the appropriate level of membership in AACP.
On MOTION (Nahata/Brazeau) the Board approved the following motion:
WHEREAS, the Bylaws of the American Association of Colleges of Pharmacy, Inc. provide for various levels of institutional membership for colleges and schools of pharmacy;
WHEREAS, South University School of Pharmacy has requested membership in AACP;
RESOLVED that the South University School of Pharmacy be received into the appropriate level of membership in AACP.
On MOTION (Kerr/Beardsley) the Board approved the following motion:
WHEREAS, the Bylaws of the American Association of Colleges of Pharmacy, Inc. provide for various levels of institutional membership for colleges and schools of pharmacy;
WHEREAS, Southern Illinois University Edwardsville School of Pharmacy has requested membership in AACP;
RESOLVED that the Southern Illinois University Edwardsville School of Pharmacy be received into the appropriate level of membership in AACP.
8. Congressional/legislative Agenda Update
Will Lang, AACP Director of Government Affairs, presented legislative priorities and the status of various pieces of legislation before the 108th Congress, including reintroduction and passage of legislation providing loan repayment for students in the nation's colleges and schools of pharmacy. Tn addition, AACP is working to secure provider status for pharmacy professionals, focusing on the reauthorization of the Higher Education Act, seeking modifications in and increased funding for Title VII programs, and increased appropriations for Indian Health Service residency and loan repayment programs for pharmacy graduates.
Additional issues of a more regulatory nature include implementation of the National Health Service Corp pharmacy demonstrations and communications with CMS regarding the proposed changes to funding for pharmacy residency programs.
Preliminary plans for engaging members in advocacy efforts in February/March 2004 during the AACP Interim Meeting in Washington, DC, were discussed. A minimum of three faculty and/or administrators at each college and school of pharmacy will be asked to identify a schoolspecific priority with legislative or regulatory relevance that they can bring to the meeting for purposes of interacting with relevant Hill or Agency personnel.
By CONSENSUS the Board approved moving to the status of a full participant in the Pharmacy Provider Status Coalition for the balance of 2003 with the recognition that staff participation will remain limited to insure that sufficient focus can be placed on AACP's highest priority legislative goals.
9. Finance Committee Report and Approval of 2003-04 Budget
The Board considered the report of the 2002-2003 AACP Finance Committee. The Committee presented the Board with an operating budget for fiscal 20032004 that projects an excess of revenues over expenses of $98,300. PharmCAS operations in 2003-04 will result in a $2,600 deficit for this portion of AACP operations for a net projection of $95,700 for the consolidated budget.
On MOTION (Nahata/Brazeau) the Board approved the following resolution related to Associate Institutional Membership dues:
WHEREAS, AACP has established an Associate Institutional Membership category for colleges and schools of pharmacy that have achieved pre-candidate status; and
WHEREAS, such institutions will have access to AACP programs, products and services to assist in the establishment of quality education programs and be represented in the AACP House of Delegates by one non-voting delegate;
BE IT RESOLVED that AACP assess Associate Institutional Members dues at a level of 50 percent of Regular Institutional dues or $10,500 in fiscal year 2003-2004.
On MOTION (Piascik/Tracy) the Board established dues for the newly defined Affiliate Institutional Membership category for 2003-04 at $5,000 for U.S. institutions and $500 for non-U.S. institutions. Further, the Organizational Membership dues for 2003-04 will be $500.
On MOTION (Beardsley/Speedie) the Board approved payment of $10,000 in 2003-04 in dues for AACP to join the Association of Academic Health Centers.
On MOTION (Nahata/Piascik) the Board approved the Finance Committee Report and the 2003-2004 budget.
10. AACP Scholar in Residence Program
Executive Vice President Maine reviewed the portfolio of faculty development programs currently coordinated and supported by AACP, including the AAAS Congressional Fellowship, the AHRQ Research Scholar in Residence, and the Academic Scholar in Residence programs.
On MOTION (Kerr/Brazeau) the Board named the AACP Academic Scholar in Residence program in honor and memory of Donald C. Brodie consistent with the endowment funds collected for this purpose over the past several years.
11. Recommendations of 2002-03 AACP Standing Committees
On MOTION (Kerr/Piascik) the Board approved the formation of a standing Pharmaceutical Education Advisory Council, consistent with Recommendation #2 in the 2002-03 Argus Commission report. The report of the Argus Commission was approved by CONSENSUS.
On MOTION (Speedie/Kerr) the Board referred the discussion of program strategies to enhance the preparation of pharmacy practice faculty as described in the combined report of the Academic Affairs, Professional Affairs, and Research and Graduate Affairs Committees to both the 2003-04 Strategic Planning Committee and the section of Teachers of Pharmacy Practice.
On MOTION (Speedie/Kerr) the Board endorsed the recommendation in the combined report of the standing committees related to incorporation of data on shared faculty positions into AACP's on-going program of institutional research.
On MOTION (Speedie/Kerr) the Board approved allocation of resources in the 2003-04 fiscal year to the development of resources for preceptor development consistent with Professional Affairs recommendation #5 and the input of the joint working group of the section of Teachers of Pharmacy Practice and PEP-SIG.
On MOTION (Kerr/Tracy) the Board referred Research and Graduate Affairs Committee recommendations #6, 7, 8 and 9 to the Board's Meetings Task Force for their consideration. The Board also recommends that wording be included in future calls for proposals for the NIP program strongly encouraging New Investigator Program grantees to submit abstracts on their funded projects for presentations to AACP meetings.
On MOTION (Nahata/Beardsley) the Board referred recommendation #10 from the Research and Graduate Affairs Committee to the ASCC for discussion and development of recommendations on realignment of sections for further Board consideration.
On MOTION (Dean/Piascik) the Board approved establishment of the Center for Leadership and Management in Pharmacy.
By CONSENSUS the Board accepted the combined report of the 2002-03 Standing Committees.
12. Curricular Resource Center
By CONSENSUS the Board approved continued development of the Curricular Resource Center as a system to allow sharing of course materials on specific topics relevant to professional degree programs in pharmacy, especially in areas of rapidly changing science and practice. The Board asked that additional consideration be given to development of an Academic Administration Resource Center for sharing of policies, model practices, and other resources related to the organization and management of colleges and schools of pharmacy.
13. Board Planning, Leadership and Development
By CONSENSUS the Board approved the annual appointment of a Board of Directors Planning Committee chaired by the President-elect. Additional members will be the Chairs-elect and Immediate Past Chairs of the AACP Councils of Deans and Faculties. The committee is charged with advising the full Board on the development of the Association's Strategic Change Initiatives portfolio and maintenance of the on-going "mission plan" for AACP. An adaptation of the july 2000 AACP Strategic Plan will be part of the work of the 2003-04 Board Planning Committee.
14. Rio Grande College of Pharmacy
Senior Vice President Susan Meyer briefed the Board on a pending hearing of the New Mexico Commission on Higher Education related to the Commission's decision to revoke degree-granting authority of the Rio Grande College of Pharmacy. AACP has been subpoenaed to provide testimony at the hearing related to correspondence between the Executive Vice President Penna and Commission staff that identified serious concerns with the curriculum of the College. However, negotiations were moving forward on a potential settlement between the Commission and Rio Grande that might delay the scheduled july 28-30 hearing and negate the need for AACP testimony.
15. AACP/NABP District Meetings
President Wells outlined concerns she has heard members express related to the usefulness and burdensomeness of AACP/NABP district meetings as they are currently planned, financed and administered. It was noted that there is no standard planning process for these meetings and that they are of much greater importance to NABP and member boards of pharmacy.
Historically most of the program planning, logistics and financial responsibility rests with colleges and schools of pharmacy.
The Board members noted that past attempts to suggest to AACP members that the Association and its institutional members discontinue participation in the district meetings have failed. The Board agreed that AACP should continue to participate in the meetings and identify if there are ways to assist those schools with responsibility for various aspects of the meeting. One specific recommendation is that AACP offer that our contracted meeting consultant, Brace Slaton, could, as part of his work with AACP, review hotel contracts before colleges and schools sign them and accept the risks associated with such contracts. Brace would use his experience in national negotiations to identify appropriate and inappropriate contract provisions for the colleges and schools.
16. AACP Excellence Papers
Senior Vice President Susan Meyer briefed the Board on the current status of the four papers that have been released to members on excellence in pharmaceutical education. Each lead author will participate in a town hall session during the 2003 AACP Annual Meeting where key recommendations will be discussed and audience input welcomed. Discussions are progressing on the publication of all four papers, along with invited commentaries, in AJPE later in 2003.
17. Residency Training
Marilyn Speedie, Chair of the Council of Deans, led the Board in a discussion of the progress made to date by the task force charged with writing a white paper concerning the role of colleges and schools of pharmacy in developing and administering residency programs. The task force has completed portions of the paper and will hold a hearing at the 2003 Annual Meeting to share its work-in-progress and seek comments from interested attendees. There are clear opportunities to collaborate with other interested national organizations on residency training issues and to use the paper as part of AACP's efforts to educate regulators at CMS and other parties on the need to support quality residency training programs.
18. Quality Assurance in Pharmacy Practice Departments
President-elect Kerr briefed the Board on the status of discussions he has had with representatives from ACPE, ACCP, and the AACP section of Teachers of Pharmacy Practice related to the potential looming crisis of adequately prepared faculty in pharmacy practice departments. The section has devoted considerable programming time to this issue during the 2003 AACP Annual Meeting, including a specific opportunity in the business meeting for President-elect Kerr to visit with section members to learn how AACP might best assist the discipline with efforts to ensure quality education and an adequate supply of prepared personnel to meet the demands of our growing programs. By CONSENSUS the Board approved moving ahead with work to address this important AACP member priority.
19. AACP Partnerships with other Professional Organizations
President-elect Kerr led a Board discussion related to opportunities for AACP to partner with other national organizations on projects that advance specific AACP priorities (e.g., residency training, provider status, professionalism). The Board affirmed the importance of engaging in effective collaborations and encouraged the development of a strategic plan for such professional interactions to maximize the benefits for AACP members.
20. PCAT
Executive Vice President Maine briefed the Board on the progress made over the last four months to address significant issues with the Pharmacy College Admissions Test program. Current expectations are for vastly improved customer service, timeliness, accountability, and deliberate movement toward implementation of specific recommendations from the PCAT Advisory Committee related to a new test blueprint and critical thinking assessment. The Board can anticipate a new contract between Harcourt Measurement and AACP to be developed by mid-fall 2003.
21. Member and Non-Member Surveys
Jennifer Boykin, Director of Membership and Marketing, provided an overview of three separate member/nonmember needs analyses being conducted in collaboration with the Research Institute at the University of Mississippi School of Pharmacy. While data collection and final analyses are on-going, top-line results, especially related to members' perspectives on the AACP Annual Meeting, were provided to assist the Board's Meetings Task Force in their efforts to identify additional strategies to enhance the value of our primary membership meeting. Board members provided recommendations for analysis and reporting. A full report on all surveys will be distributed electronically prior to the October 2003 Board meeting where further discussion of the results will be scheduled.
Additional Emerging Issue #1: Honorary President
Executive Vice President Maine presented the summary of the discussion of the Nominations Committee related to the current criteria and procedures used to select AACP's Honorary Presidents. The Committee noted that the term honorary president connotes more of an elected position rather than the award of distinction this honor truly represents. The criteria of "long and distinguished service to AACP" was deemed highly relevant to the honor. The Nominations Committee recommended that AACP modify this recognition to a Distinguished Service Award and discontinue the practice of naming an Honorary President. The Board agreed to consider this and take action at its October 2003 meeting.
22. Meeting with ACPE
The Board prepared for discussions with representatives from ACPE scheduled for Friday, july 18, 2003. The Board agreed that the most pressing issues to discuss with ACPE staff and the AACP appointees to ACPE's Board were the results of the IACP funded project on advanced practice experiences in the community setting, the AACP Excellence Paper Series and next steps for critically examining relevant recommendations, and the status of appointments to the Council. ACPE's role in technician training program standards and accreditation was also discussed with Board consensus that ACPE should model its work on the Commission to Implement Change in Pharmaceutical Education. Without consensus on the appropriate role(s) for technicians in pharmacy practice efforts to define training standards and build or modify accreditation programs are premature.
These issues were discussed when Directors Brandt and Zito and ACPE staff members Vlasses, Boyer and Wadelin met with the AACP Board. It was determined that formation of a workgroup to critically review the recommendations in the Excellence Papers is a priority target for on-going collaboration between AACP and ACPE in the year ahead.
23. Visit with AFPE President
AFPE President Robert Bachman provided an update on the newly selected recipients of scholarships and grants awarded by AFPE in collaboration in many cases with AACP (e.g., NIP grants, Gateway scholarships). Bob also announced that a july 29 press conference was scheduled to launch the public phase of AFPE's $12 million campaign to endow and expand these programs.
Additional informational item #1: Relations with PTEC
Following up on the February 2003 meeting with PTEC President-elect Valerie Wagner and in anticipation of interactions with PTEC leaders and members in Minneapolis, staff provided an update on the terms and conditions agreed to for PTEC's 2003 annual meeting held in conjunction with the AACP Annual Meeting. PTEC discontinued the joint opening reception and joint first general session strategy for 2003 and still seeks concessions from AACP related to indirect meeting costs in an effort to have the annual meeting generate income in excess of expenses for their organization. Executive Vice President Maine explained that it simply may not be possible to satisfy their needs and that a decision to discontinue the joint meeting strategy would be a potential result of discussions following the 2003 meeting.
24. Journal Update
AJPE Editor Joseph DiPiro provided an overview of the past year of activity for AJPE which became a fully online journal in January 2003. Manuscript submissions are up markedly. The expanded Editorial Advisory Board has been appointed and will meet during the 2003 AACP Annual Meeting. Priorities on the horizon include restricting online access to "members only" for each issue for an appropriate period of time, backloading past issues, and resolving performance and cost issues with AAPS, vendor for the online system.
25. Briefings on National Meetings Attended
President Wells, President-elect Kerr, and Executive Vice President Maine provided a quick summary of relevant national meetings, including the May meeting of JCPP and on-going discussions with the IOM on possible follow-up strategies related to the 2002 IOM summit on health professions education.
26. Report of the Bylaws and Policy Development Committee
The Board received a preliminary copy of the BPDC report in the agenda book. A new report will be distributed Sunday morning (July 20, 2003) to delegates with the resolutions on membership categories, dues, and bylaws approved by the Board during its meeting.
27. Reports of the Chairs of the COD, COF, and ASCC
The Chairs of the Councils and ASCC asked Board members for any questions related to their written reports. ASCC Chair Timothy Tracy presented the following resolution recognizing Sue Morse, retiring AACP Manager of Operations, and the Board unanimously approved its presentation to Sue:
WHEREAS Sue Morse has dutifully served AACP in her role as section and special interest group staff liaison for 15 years, and
WHEREAS Sue Morse has always conducted these activities efficiently, professionally and in a cheerful, responsive and PATIENT manner,
THEREFORE be IT RESOLVED that the AACP Board of Directors and the Academic sections Coordinating Committee/Council of Faculties Administrative Board wish to commend and thank her for her significant contribution and dedication to the AACP membership on her retirement from AACP in 2003.
28. AACP/ACPE Task Force on Assessment and Accreditation
During the joint meeting with ACPE representatives, Senior Vice President Susan Meyer provided an update on the outcomes of the collaboration between AACP and ACPE related to assessment and accreditation, including three draft surveys for students, alumni and faculty. ACPE confirmed the Council's intent to finalize a mechanism to utilize AACP institutional research data sources to create a school profile in place of institutionspecific data gathering as part of the self-study process.
29. PharmCAS Update
Libby Ross, Director of PharmCAS and Student Affairs, reviewed the status of PharmCAS, including the fact that since the program went live on May 5, 2003, over 4,000 prospective students for fall 2004 had initiated their application portfolios on the system.
30. Charges to the 2003-04 AACP Standing Committees
President-elect Kerr presented an overview of the final charges to the 2003-04 committees stressing that the common theme for the year was "what do we need to do to be successful?"
31. Roundtable
The Board meeting ended with all participants expressing their thoughts and appreciation related to the experience of serving AACP as a Board member. Immediate Past President Nahata announced that Diane Beck, a retiring Director, has been nominated for the office of AACP President-elect.
Copyright American Association of Colleges of Pharmacy 2003
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